2026-2027 Project Grants

City of Kingston Heritage Fund

CKHF Project Grants

Kingston Museums
Grant Program Overview

CKHF Community Project Grant

Community Project Grants fund cultural heritage projects. They support specific work within a defined time period. Community Project Grants fund cultural heritage projects identified by applicants, up to $20,000. Please see below for Community Project Grant Guidelines and the Application Form. Please submit your application and supporting documents to managing.director@kingstonmuseums.ca by September 22, 2026.

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Grant Program Overview

CKHF Development Project Grant

Development Project Grant provides project funding that responds to identified thematic gaps or product-readiness challenges within the cultural heritage sector in Kingston, up to a maximum of $5,000. Please see below for Development Project Grant Guidelines and the Application Form. Please submit your application and supporting documents to managing.director@kingstonmuseums.ca by September 22, 2026.

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Heritage Project Grant Eligibility
CKHF Project Expenses

Eligible VS. Ineligible Grant Costs

Please see below for a breakdown of eligible CKHF Project expenses.

Eligible Expenses
  • project supplies
  • salaries and wages directly related to the project
  • project related contracts or services
  • any other costs directly related to the implementation of your project (excluding ineligible expenses below)
Ineligible Expenses
  • costs for major capital projects including, but not restricted to, the purchase of land, facility renovations, fixed equipment
  • expenses to benefit a for-profit venture
  • bursaries or scholarships
  • built heritage conservation or restoration expenses
  • costs for fundraising events and/or to recover the cost of a deficit
  • retroactive costs for projects that have already occurred
  • staff salary related to the daily operations of a site/venue
Application Process

Key Stages of the Application Cycle

1
Application Submission

Prepare and submit your application.

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  • Applications open July 8 and are due by 11:59 PM on September 22, 2026.
  • During this stage, applicant support is provided by KAM and includes Info Sessions, Grant Writing Workshops, and 1-on-1 support.
  • Submitted applications are reviewed for eligibility and completeness until the deadline. No application materials are accepted after the deadline, so submit early if possible!
  • Complete and eligible applications are forwarded to the CKHF Grant Committee for adjudication.
    • 2
    Jury Review

    Peer-review and scoring.

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  • Applications are reviewed by the CKHF Grant Committee, a voting Jury consisting of community members with cultural heritage experience and expertise.
  • Jury members review each application and assign a score using the approved evaluation matrix. Each jury member sends application scores to the Grants Review Officer, who combines them into a single score for each application.
    • 3
    Allocation

    Application scores reviewed and allocations recommended.

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  • Project Grant funding is allocated based on application score and ranking. Applications are ranked based on their individual score, from highest to lowest.
  • The Grants Review Officer presents the rankings to the Jury, who discuss each application in ranked order, allocating funds to each application.
  • This process continues until all available Project Grant funds are allocated.
    • 4
    Funding Recommendation & Approval

    Final grant allocations are presented and approved

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  • The funding recommendations are compiled into an Adjudication Report, which is presented to the KAM Board of Directors for ratification.
  • The ratified Adjudication Report is then submitted to Kingston City Council for final approval.
    • 5
    Funding Period

    Recipients are notified and funds are released.

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  • Following final City Council approval, usually in December, successful applicants are notified.
  • Recipients must review and sign the CKHF Funding Agreement, submit financial reports, and submit insurance documents.
  • Once all materials are received by KAM, the initial 80% payment is released to the recipient.
  • The final 20% holdback payment is released after the Final Report (due January 30, 2028) is received and approved.
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